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User Guide For Office 365

Welcome to the Office 365 user guide. In this guide you will learn how to:

• Access Your Email
• Open An Email
• Send An Email
• Add A Contact
• Attach A File
• Create A CC
• Make A Message "Urgent"

Access Your Email

Being able to access your email is the first step to any email service. if you cannot access your email, you will be unable to view your emails and notifications. Accessing your email is a simple 3 step process that once you get the hang of, becomes second nature. 

Step 1: First load up Office 365 by using a search engine such as Google to find it.

Step 2: Then enter your log in details (Email and password).

Step 3: Finally click the log in button, if all of your details are correct it should bring you to the homepage. If not, re-type your email and password making sure that the password uses upper case and lower case correctly.

Open An Email

Opening an email is one of the most important features of any email system. It allows you to view the contents of any email sent to your address. In fact with Office 365 you can instantly view your most recent email from the homepage.

Step 1: Once you have accessed your email, select an email to read from the homepage.

Step 2: The email you have chosen to read will now display.

Send An Email

Sending an email is the most useful function to any email system. They allow for large amounts of information to travel across the world without the cost of sending a letter. Emails are also virtually instantaneous, being able to send large emails in a second or two.

Step 1: Click the "New Mail" button located in the upper left corner.

Step 2: Enter your recipient (The person your sending the email to) into the "To" section.

Step 3: Enter a subject (What the email is about. This will be displayed before the email is opened) into the "Subject" section.

Step 4: Enter your desired message into the text section.

Step 5: Click the send button. Your email has now been sent to your desired person.

Add A Contact

Adding contacts is useful in Office 365. This is because it allows you to store multiple email addresses with customized names to make it easier to keep track of them. You can also use the contact book to select someone to send an email to, negating the need to type in an email address.

Step 1: Click the "People" tab located at the top of the screen.

Step 2: Click the "New" Button to add a new contact.

Step 3: A box will appear. Select the "Create Contact" option.

Step 4: Enter the persons full name into the "Name" boxes.

Step 5: Enter their email address in the "Email" Section.

Step 6: Click the "Save" Button. The person will now appear in your contact book.

Adding An Attachment

Being able to add attachments to emails allow people to send documents and files over large distances to accompany their email. This negates the need to use devices such as the flash drives and services such as the cloud.

Step 1: Create an email, as shown in Send An Email.

Step 2: Select the paperclip icon located near the "Discard" button. It should read "Insert".

Step 3: Browse through your files and select the file/document you wish to add to the email.

Step 4: When you send your email, it will also send the attached file.

Create A CC

CC stands for Carbon Copy. It is used to send a copy of the email to other people as well as the main person.This allows for one email to reach multiple people at the same time.

Step 1: Create an email as shown in Send An Email.

Step 2: Enter an email address or a contact into the "CC" bar.

Step 3: Send the email. The CC will also be sent.

Make An Email "Urgent"

Making emails "Urgent" means that they are more important than others. This is useful because it allows high priority emails to be seen more frequently. For example if you received an email from the headteacher, you could make it urgent to remind you that it needs to be addressed. This can also be used for emails which contain reminders.

Step 1: Select the email you wish to make "Urgent".

Step 2: Select the green tick located at the right side of the subject of the email.

Step 3: The tick will turn into a red flag. Click it again.

Step 4: Select the desired time it is "Urgent" until. The email is now "Urgent".